Vendor Information & Booth Registration
Vintage in the Hudson Valley is our first year, and we’re being upfront about that while doing everything we can to make this a solid, organized, vendor-friendly event.
We’ve kept booth pricing reasonable, planned the layout carefully, and built this festival around community, vintage culture, and real small businesses — not mass-produced resale or inflated fees.
Event Overview
Dates: July 11th & 12th, 2026
Sat: 10-6 | Sun: 10-4
Location: Ulster County Fairgrounds
249 Libertyville Rd, New Paltz, NY 12561
What Kind of Event Is This?
Vintage in the Hudson Valley is relaxed, well-organized, and community-driven. Think rows of great finds, music in the background, food trucks nearby, kids running their own booths, and shoppers who actually want to be there.
We’re focused on:
-
keeping booth costs reasonable
-
creating good flow (so guests actually see you)
-
supporting vendors, not squeezing them
This is a first-year event, and we’re building it thoughtfully — not overproduced, not chaotic.
Who This Event Is Best For
You’ll be a good fit here if you sell:
-
Vintage or antique goods
-
Furniture, home décor, or architectural salvage
-
Handmade or small-batch items
-
Art, illustration, or creative goods
-
Clothing, accessories, or jewelry with a vintage or handmade feel
-
Reclaimed, restored, or repurposed pieces
We’re curating for variety and quality, not oversaturation.
Booth Options & Pricing
(First-Year Friendly)
We’ve priced booths intentionally low for our first year to support vendors and encourage a strong, diverse lineup.
Outdoor Vendor Marketplace — 10×10 Booths
Non-Food Vendors Only
Standard Booth: $150
Corner Booth: $175
Food vendors, caterers, bakers, beverage vendors, and food trucks are not permitted in the outdoor marketplace.
Outdoor booths require vendors to bring their own tent, tables, and displays. Tent weights are required.
Indoor Vendor Hall – Furniture & Large Items
Non-Food Vendors Only
10'x10' Standard Booth: $200
10'x10' Corner Booth: $250
Food vendors of any kind are not permitted in the Indoor Vendor Hall. The indoor market hall is designed for vendors with furniture, larger items, architectural salvage, or displays that work best inside. It offers weather protection and a calmer browsing experience for higher-ticket or heavier pieces.
Indoor booths are limited and assigned based on layout and fit. There is no electricity, all booth spaces are 10'x10.
Kids Marketplace — 10×10 Booths
Non-Food Vendors Only
Booth Cost: $50–$75 per shift
The Kids Marketplace is a dedicated space for young entrepreneurs to run their own small businesses in a supportive, family-friendly environment. Booths are 10×10 and offered in shifts rather than full-weekend commitments.
Pricing varies based on day and shift length. Full details, including age guidelines and supervision requirements, are outlined on the Kids Marketplace application page. Selling food and/or beverages is prohibited in the Kids Marketplace.
Food Trucks & Mobile Food Vendors
Food Truck Fee: $250 for the full weekend (juried)
Food trucks and mobile food vendors are selected through a separate juried process to create a balanced food lineup. Trucks are placed in a designated food area with strong guest traffic.
The $250 fee covers the full weekend and is invoiced only after approval.
Vendor Marketplace Layout
& Booth Availability
Below you’ll see the current layout of Vintage in the Hudson Valley, including the full festival grounds, the first section of outdoor vendor booths, and the indoor Furniture Hall for larger items.
To keep the marketplace organized, well-spaced, and easy to shop, outdoor vendor booths are released in sections.
The first outdoor section shown here must be fully booked before the next outdoor section opens. Once a section fills, the next section will be released and made available for booking.
Overall Grounds Map
Includes outdoor marketplace, indoor Furniture Hall, food, and common areas
Now filling for section: Market Row
Booths: MR1 - MR50
This section must be fully booked before additional outdoor sections open.
Indoor Market Hall - Furniture & Large Architectural Salvage
Reserved for furniture, architectural salvage, and large-scale vintage pieces
How Booth Release Works
Outdoor vendor booths are released in organized sections of 50 booths.
To maintain good spacing, traffic flow, and a positive experience for vendors and shoppers, each outdoor section must be fully booked before the next section opens.
This approach helps avoid overcrowding and ensures every section receives steady foot traffic.
Optional Visibility Upgrades (Totally Optional)
These are for vendors who want a little extra visibility — not required to participate.
Vintage in the Hudson Valley Online Vendor Directory
We’re creating a dedicated online directory so shoppers can find vendors before and after the event.
-
Annual Listing: $150
-
Lifetime Listing: $300
Listings include your business name, description, category, and website or social links.
Featured Vendor Listing
Featured Vendor: $35
This places your business in a featured section on the Vintage in the Hudson Valley website.
This can be purchased while selecting your booth.
How Registration Works
(No Application Process)
This is not a juried show.
To reserve your booth:
-
Fill out the Vendor Information Form
-
Review and agree to the Vendor Terms & Conditions
-
Choose your booth from the floorplan
-
Select any optional upgrades
-
Complete checkout
Once payment is submitted, your booth is officially reserved.
Important Notes
-
Booth fees are non-refundable and non-transferable
-
Vendors are responsible for collecting and remitting applicable sales tax
-
No mass-produced items
-
All vendors must comply with local and state regulations
FAQ's
Is this a juried show?
No. There is no juried application process. Vendors simply complete the registration form, agree to the terms, select a booth from the floorplan, and check out.
This is your first year — how many vendors are you expecting?
This is our first annual event, and we’re building it intentionally rather than overloading the space. Booths are released in organized sections to maintain good spacing, traffic flow, and a positive shopping experience for vendors and attendees.
What kind of attendance are you expecting?
As a first-year event, we don’t make unrealistic attendance claims. We are actively promoting the festival locally and regionally to families, vintage shoppers, and community members. Our focus is on quality traffic, not overcrowding.
Where is the event located?
Vintage in the Hudson Valley takes place at the Ulster County Fairgrounds. Detailed load-in, parking, and setup instructions will be emailed to vendors well in advance of the event.
What are the booth sizes?
Outdoor booths & indoor booths are 10’ x 10’. If you need more space, you can purchase an extra booth or more as long as you have submitted (1) vendor form.
*Indoor booths are intended for furniture, architectural salvage, and vendors with larger items.
Do I need to bring my own tent and tables?
Yes. Outdoor vendors must bring:
-
A 10’ x 10’ tent
-
Tables, chairs, and displays
-
Tent weights are required for safety
Indoor vendors should bring their own tables and displays as needed.
Is electricity available?
Electricity is not provided. Vendors should plan accordingly.
Can I choose my booth location?
Yes. Vendors will select their booth directly from the event floorplan during checkout.
Availability updates in real time.
How are booths released?
Outdoor vendor booths are released in organized sections. Each outdoor section must be fully booked before the next section opens. This helps maintain good spacing, traffic flow, and an even distribution of shoppers throughout the marketplace.
Will booths be crowded?
No. Booth layouts include clear aisles and intentional spacing. Sections are released gradually to avoid overcrowding and to create a comfortable experience for both vendors and shoppers.
What happens after I register?
Once payment is complete:
-
Your booth is officially reserved
-
You’ll receive a confirmation email
-
Setup instructions, timelines, and event details will be sent closer to the event
What time is vendor setup and breakdown?
Vendor load-in and setup takes place the day before the event. Vendor load-in, setup, and breakdown instructions will be emailed in advance of the event.
Breakdown begins after the event closes and must follow organizer instructions for safety and traffic flow.
Is vehicle access available for load-in?
Yes. Vendor load-in areas will be designated. Vehicles may need to be moved once unloading is complete. Full details will be provided before the event.
Can I leave early if I sell out?
Early breakdown is not permitted without prior approval. This helps maintain a consistent experience for shoppers and fellow vendors.
Is overnight security provided?
Overnight security details will be shared closer to the event. Vendors are encouraged to secure or remove valuables overnight.
Can I share my booth with another vendor?
No. Booth sharing or subleasing is not permitted unless approved in advance by the event organizer.
Are food vendors allowed?
Packaged food vendors are welcome but must comply with all local and state health regulations. There are no prepared or hot food items unless you're an applying Food Truck vendor.
Can kids vend at this event?
Yes. We proudly support Kid Entrepreneurs. Kid vendors register through a separate Kid Entrepreneur page and must be supervised by a parent or guardian at all times.
Are vendors grouped by category?
Yes. Vendors are placed intentionally by section to create balance and avoid oversaturation of similar items in one area.
What items are not allowed?
We do not allow:
-
Mass-produced or wholesale resale items
-
Items that do not align with a vintage, handmade, or artisan aesthetic
-
Illegal or prohibited goods
Are booth fees refundable?
No. Booth fees are non-refundable and non-transferable.
What happens if it rains?
Vintage in the Hudson Valley is a rain-or-shine event. Vendors should be prepared for outdoor conditions.
Do I need to collect sales tax?
Yes. Vendors are responsible for collecting and remitting any applicable sales tax and for complying with all local, county, and state regulations.
How do vendor upgrades work?
Optional upgrades such as:
-
The Vintage in the Hudson Valley Online Vendor Directory
-
Featured Exhibitor placement
can be selected during checkout.
How is this event being promoted?
Vintage in the Hudson Valley is promoted locally and regionally through digital marketing, social media, email outreach, and community partnerships. Our focus is on reaching shoppers who are genuinely interested in vintage, handmade, and artisan goods.
Final Note to Vendors
We know vendors are the heart of this event. Our goal is to create a well-organized, fair, and enjoyable experience — especially in our first year — and to build something worth returning to.
