Vintage in the Valley — Food Truck Terms & Conditions

Last Updated: 12/1/2025
Produced by: Studio 22 Events LLC (“Organizer”)
Event: Vintage in the Valley (“Event”)
Applicable To: All food trucks, mobile food vendors, and food service providers (“Food Truck” or “Operator”)

These Food Truck Terms & Conditions (“Terms”) govern participation by food trucks and mobile food vendors at Vintage in the Valley. By applying, submitting payment, providing documentation, arriving onsite, or participating in the Event in any capacity, the Food Truck Operator acknowledges that they have read, understood, and agreed to be bound by these Terms in full.

 

1. INDEPENDENT OPERATOR STATUS

Food Trucks participate as independent businesses. Nothing in these Terms creates an employment, partnership, joint venture, agency, or fiduciary relationship between the Operator and Studio 22 Events LLC.

Operators have no authority to bind or represent the Organizer in any manner.

 

2. PERMITS, LICENSES & LEGAL COMPLIANCE

Food Truck Operators are solely responsible for obtaining, maintaining, and complying with all applicable federal, state, county, and local laws, regulations, permits, licenses, inspections, and approvals required for food service. This includes compliance with all applicable county and local health department requirements for temporary food service events, including inspections conducted onsite.

This includes, but is not limited to:

• Health department permits and inspections

• Mobile food vending licenses

• Food safety certifications

• Fire safety compliance

• Sales tax collection and reporting

Organizer may request proof of compliance at any time. Failure to provide required documentation may result in removal from the Event without refund.

 

3. FOOD SAFETY & LIABILITY

Food Truck Operators are solely responsible for:

• Food preparation, handling, storage, and service

• Ingredient sourcing and labeling

• Allergen disclosures

• Compliance with food safety standards

Organizer makes no representations or guarantees regarding food safety and assumes no responsibility for illness, allergic reactions, contamination, or adverse effects arising from food sold or distributed by Food Trucks.

 

4. FEES, PAYMENTS & NON-REFUNDABLE POLICY

All Food Truck fees, deposits, or participation payments are non-refundable once paid, regardless of:

• Weather conditions

• Attendance levels

• Sales performance

• Equipment issues

• Scheduling conflicts

• Illness or staffing shortages

• Event modification, delay, or cancellation

Operator agrees not to initiate chargebacks, reversals, or payment disputes. Any chargeback constitutes a material breach of these Terms.

 

5. SETUP, OPERATION & BREAKDOWN

Food Trucks must:

• Arrive during designated load-in times

• Be fully operational by the Event opening time

• Remain operational for the full duration of assigned hours

• Adhere to designated load-out times

Early departure or failure to operate as agreed may affect eligibility for future events and does not entitle the Operator to any refund.

 

6. LOCATION, POWER & UTILITIES

Food Truck placement is determined solely by the Organizer and may not be changed without written approval.

Operators are responsible for their own:

• Power generation (unless otherwise approved)

• Fuel, water, and waste disposal

• Extension cords, hoses, and equipment

Organizer does not guarantee access to electricity, water, or utilities unless expressly stated in writing.

 

7. NO GUARANTEES

Organizer makes no guarantees regarding:

• Attendance

• Sales volume

• Exclusivity

• Menu category protection

• Profitability

• Exposure or promotion

Participation is promotional in nature and undertaken at the Operator’s sole risk.

 

8. CONDUCT & PROFESSIONALISM

Operators and staff must conduct themselves in a professional, respectful, and lawful manner at all times.

Organizer reserves the right to remove any Food Truck whose conduct, operations, or equipment pose a safety, legal, or reputational risk, without refund or compensation.

 

9. INSURANCE

Food Truck Operators are strongly encouraged—and may be required upon request—to carry general liability and product liability insurance covering food service operations.

Failure to provide proof of insurance upon request may result in removal from the Event without refund.

 

10. ASSUMPTION OF RISK

Operator knowingly and voluntarily assumes all risks associated with participation in a public event, including but not limited to:

• Weather exposure

• Equipment failure

• Fire or fuel-related risks

• Crowds and public interactions

• Property loss or damage

 

11. RELEASE & INDEMNIFICATION

Operator agrees to release, indemnify, defend, and hold harmless Studio 22 Events LLC, the venue, and their respective owners, officers, employees, contractors, volunteers, sponsors, and affiliates from any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to:

• Food service operations

• Products sold or distributed

• Illness or injury

• Regulatory noncompliance

• Operator conduct or omissions

 

12. MEDIA RELEASE

Operator grants Organizer permission to photograph, video record, and otherwise capture images of the Food Truck, staff, and operations for promotional, marketing, and archival purposes without compensation.

 

13. DISPUTE RESOLUTION & ARBITRATION

Any dispute arising out of or relating to these Terms or Food Truck participation shall be resolved exclusively through binding arbitration in the State of New York, on an individual basis only.

Operator waives the right to a trial by judge or jury and agrees that no arbitration shall be conducted on a class, collective, or representative basis.

 

14. GOVERNING LAW

These Terms shall be governed by and construed in accordance with the laws of the State of New York, without regard to conflict-of-law principles.

 

15. ENTIRE AGREEMENT & SEVERABILITY

These Terms constitute the entire agreement regarding Food Truck participation and supersede all prior communications.

If any provision is found unenforceable, the remaining provisions shall remain in full force and effect.

 

Studio 22 Events LLC
Producer of Vintage in the Valley