Event Overview
Dates: March 28th & 29th 2026
Sat: 10-5 | Sun: 10-4
Location: Marriott Albany
189 Wolf Road, Albany, NY
Our Albany expo brings together a powerful mix of readers, healers, artisans, apothecaries, makers, spiritual teachers, and conscious businesses for a full weekend of holistic exploration.
Vendor Booth Options & Pricing
Ballroom Vendor Booths
(Premium Location)
8'x10' Vendor Booth — $200
8'x10' Corner Booth — $250
Includes:
-8’x10’ floor space
-One 6’ table
-Two chairs
-Pipe & drape (black)
-Free parking
-Access to WiFi
Reader Booths
(Ballroom Perimeter)
Designed for: Intuitive Readers only
6'x8' Reader Booth — $185
6'x8' Reader Corner Booth — $195
*Table not included
Includes:
-6’x8’ floor space
-Two chairs
-Free parking
-Access to WiFi
Foyer A Booths
High Traffic Area Near Main Entrance. Perfect for smaller vendors, apothecaries, jewelry makers, aromatherapy, small-product businesses.
4'x6' Vendor Booth — $150
*Table not included
Includes:
-4’x6’ floor space
-Two chairs
-Free parking
-Access to WiFi
Foyer B Booths
(Extended Hallway Section). Budget-friendly spaces ideal for new vendors or small-product retailers.
4'x6' Vendor Booth — $125
*Table not included
Includes:
-4’x6’ floor space
-Two chairs
-Free parking
-Access to WiFi
What Sets Us Apart
Awaken NY was created with the belief that artists, healers, intuitives, and conscious creators deserve a space where they can thrive without financial strain.
We intentionally keep our booth pricing accessible because:
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Your work is needed in the world right now
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Your creativity is sacred
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Your presence adds meaning, beauty, and healing to the event
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We want this expo to support your livelihood, not challenge it
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We believe in uplifting small businesses and soul-led creators
You are not just booking a booth number, you are joining a community that sees your gifts, values your path, and welcomes your light.
Vendor Upgrades & Add-Ons
We are offering powerful ways for vendors to elevate their visibility and reach more attendees.
Exhibitor Boost - $25
Featured Exhibitors receive prime placement on the Awaken NY Albany homepage, for maximum exposure.
Your feature includes:
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Your logo or a photo of your products/services
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Your business name
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A short description of your offerings
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A clickable link to your website or social media
Homepage visibility significantly increases the likelihood that attendees will seek out your booth first.
Program Feature - $50
Every attendee receives a printed program that includes the schedule, floorplan, and full vendor list. This is for a 1/4 page feature.
Your Spotlight includes:
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Your logo
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A short business description
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A product or service photo (optional)
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Your booth number
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Website or socials
This puts your brand in front of attendees all weekend — even if they missed your booth on first pass.
VIP Gift Bag Participation - $35
VIP ticket holders receive an exclusive VIP Welcome Bag, filled with elevated items from participating vendors.
How it works:
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Vendors contribute 1 item per bag
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We're creating 75 VIP bags for this event
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You provide 75 identical items
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Items may be samples, coupons, crystals, minis, stickers, oils, cards, etc.
All vendors who participate are listed on the VIP Insert Card included in every bag.
*This is a top-tier visibility option for product vendors wanting new long-term customers.
Raffle Donation Opportunity - FREE
Throughout the weekend, we will host raffles for attendees. Vendors may optionally donate a product, gift certificate, or service to be included.
Your benefits:
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Your item is highlighted on our raffle display table
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Attendees are encouraged to contact your booth to learn more
What to donate:
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A 20–30 minute reading
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A crystal or candle set
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A $20–$50 gift card
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Jewelry, art, or handmade items
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A product bundle
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A sample box
Vendor Directory
Choose a 12-month listing or upgrade to a Lifetime Listing for permanent placement in the Awaken NY Online Vendor Directory, complete with direct links to your website and social platforms.
Listings are $150 per year or $300 for a lifetime listing.
How it works:
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Your business is featured in the Awaken NY Online Vendor Directory for 12 months or Lifetime, depending on the listing you choose.
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You receive a dedicated vendor profile showcasing your business bio, website, and social links, giving visitors a clear and professional way to connect with you.
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Your listing is searchable by category, making it easy for customers and collaborators to discover your work.
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You can update your listing at any time as your business grows and evolves.
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We proudly highlight New York State small businesses, artists, and entrepreneurs, while also welcoming aligned vendors who serve the community online.
Our floorplan for the weekend
How to reserve your booth:
Booking your booth for Awaken NY Albany is simple:
Step 1 — Complete the Vendor Application Form
Start by filling out our Vendor Application Form so we can collect your business info, category, and any details we need for event logistics.
Step 2 — Choose Your Booth
After submitting the form, you’ll be directed to the booking section where you can select and purchase your vendor booth for Awaken NY Albany.
Step 3 — Add Optional Upgrades (If You Want More Visibility)
On the same booking page, you can add upgrades such as:
• Electricity (limited, for 8×10 booths only)
• Exhibitor Upgrade (website feature)
• Program Feature (additional event visibility)
• VIP Gift Bag Participation (75 items due by March 15, 2026)
• Raffle Donation Opportunity (free)
• Vendor Directory Listing (Annual or Lifetime)
Step 4 — You’re Officially Booked
Once your booth purchase is complete, you’ll receive a confirmation email. Closer to the event, we’ll send set-up instructions, timelines, and final vendor details.
Important Notes
• Booth fees and upgrades are non-refundable once purchased.
• Deadlines matter—especially for printed materials and VIP gift bags.
• If you purchase upgrades later, you may be asked to submit additional details.
Submit Your Vendor Form
(Required Before Booking)
Before purchasing a booth, please complete our Vendor Form. This helps us collect your business details, category, and any information we need for event logistics and upgrades.
Once you submit the application, you’ll be guided to the next step to choose your booth and any optional upgrades.
FAQ's
GENERAL EVENT + LOGISTICS
What are the event dates and hours?
March 28th & 29th, 2026 - Saturday 10-5 and Sunday 10-4.
Vendor setup and breakdown times will be emailed in your Vendor Packet 3–4 weeks before the expo.
Where is the event located?
The venue is located in Albany, New York at the Albany Marriott.
Is this a juried event? Do I need approval?
No. Awaken NY is not juried.
Vendors purchase their booth first, then fill out the vendor application to finalize their file.
Can I choose my booth number?
Yes. All booth choices are first-come, first-served based on availability in the store at checkout.
How will I know if my booth is confirmed?
You will receive a confirmation email after checkout.
Will I receive load-in instructions?
Yes. All vendors receive a detailed Vendor Packet within 2 weeks of the event via email with setup times, parking, entrance instructions, and contact info.
BOOTH SETUP + WHAT’S INCLUDED
What’s included in my booth?
Ballroom Booths: one 6’ table + 2 chairs + pipe & drape.
Reader Booths: 2 chairs (bring your own table).
Foyer Booths: 2 chairs (bring your own table).
*All booths include WiFi + free parking.
Do I need to bring my own table?
Yes — unless you are in the Ballroom 8x10 booths.
Readers + foyer vendors must bring a small card table or folding table.
Can I bring my own furniture or décor?
Yes, as long as it fits within your booth footprint and does not block aisles.
Is electricity available?
Electricity is limited. You must purchase it when booking your booth!
Can I hang things on the pipe & drape?
Lightweight signage is usually allowed (you must bring your own S-hooks). Heavy displays are not. Final guidance will be included in your Vendor Packet.
Can I bring lighting?
Yes — battery-operated lighting is preferred.
If you need electrical lighting, purchase it before the event.
Can I bring incense or smudging supplies?
You may sell them but cannot burn or use them inside the venue.
Can I use sound in my booth?
Soft background sound for healing sessions is okay, but volume must not disturb neighboring vendors.
LOAD-IN / LOAD-OUT
What time is vendor setup?
Setup is Friday evening, the night before the event. Exact times will be provided in your Vendor Packet.
Where do I park for unloading?
Designated load-in areas will be provided in your Vendor Packet.
Can someone help me unload?
No. You must bring people to help you unload and load.
What time is breakdown?
Breakdown begins after the expo closes. Vendors must not break down early or risk not being able to vend at any of our shows.
PAYMENT + REFUNDS + TRANSFERS
Are booth fees refundable?
No. Booth fees are nonrefundable.
However, booths can be transferable to different event with written approval.
Can I share a booth with another vendor?
Yes, with permission. Both business names must be included on the Vendor Application.
Can I switch booth locations after purchase?
If available, yes — but booth swaps are not guaranteed.
VENDOR APPLICATION + PROCESS
Do I need to submit a vendor application?
Yes, after payment. This form collects your booth number, business info, offerings, and agreement to terms.
What happens if I forget to fill out the vendor application?
Your booth is not fully confirmed until the application is submitted. We will follow up with reminder emails.
Will my business be promoted by Awaken NY?
Only those who purchase upgrades (Featured Exhibitor, Directory, Program Booklet, VIP Bag, or Raffle Donation) receive additional exposure.
UPGRADES + ADD-ONS
What is included with the Featured Exhibitor upgrade?
Your logo or photo + a short bio will appear on the Awaken NY Albany homepage.
What is the Program Booklet Feature?
Your business name, logo, website, and a short description will be printed in the attendee booklet.
What do I put in the VIP bags?
Each vendor provides one item per bag (we will make 75 bags). Items can be samples, coupons, small gifts, crystals, tealights, bookmarks, etc. All items must be given to the Event Organizer the morning of the event, before 10am.
How does the raffle donation work?
You donate a product or service, and we feature your business on our raffle table, giving you visibility and gratitude.
ATTENDANCE + MARKETING
How many attendees are expected?
We are projecting strong attendance based on our marketing strategy and growing community.
Do vendors receive free tickets?
Vendors receive 2 vendor badges for entry.
Can I promote my booth?
Absolutely — and we encourage it! Share your booth number and tag us on social media.
OTHER QUESTIONS
Are children allowed at the event?
Yes, children may attend as long as they remain supervised.
Is food available onsite?
Yes, the venue will have food or nearby dining options. Details will be included in your Vendor Packet.
Can I sell CBD or hemp products?
CBD products are allowed as long as they contain 0.3% THC or less, are properly labeled, and follow New York regulations.
No sampling, no consumption on-site, and no Delta-8/Delta-9 products are permitted. We reserve the right to refuse CBD vendors if required by the venue.
Can I leave my booth overnight?
Yes, the venue will be secured. Valuable items should be taken home.
Any other questions?