Last Updated: 12/1/2025
Hosted by: Studio 22 Events LLC
Venue: Albany Marriott Hotel, Albany, New York

 

These Vendor Terms & Conditions (“Terms”) apply to all vendors participating in the Awaken NY Albany Expo (“Event”). By purchasing a vendor booth, upgrade, or participating in the Event in any capacity, you (“Vendor”) agree to be bound by the Terms outlined below.

 

1. EVENT PARTICIPATION & ELIGIBILITY

Awaken NY Albany is a public event featuring independently participating vendors. Studio 22 Events LLC does not pre-screen or formally evaluate vendors prior to booth purchase. Vendors are responsible for ensuring that their offerings, conduct, and representations are lawful, ethical, and accurately described.

 

Studio 22 Events LLC reserves the right to contact a vendor if a concern arises related to safety, legality, misrepresentation, or conduct.

 

The Event is a venue for independent vendors only. Studio 22 Events LLC does not evaluate, verify, vet, approve, certify, endorse, or guarantee any vendor, product, service, claim, belief, modality, or representation, whether explicit or implied.

 

2. FEES, PAYMENTS & NON-REFUNDABLE POLICY

All vendor booth fees, upgrades, and add-ons are non-refundable once purchased. This includes, but is not limited to:

• Vendor booth fees

• Exhibitor upgrades

• Program features

• Electricity upgrades

• VIP gift bag participation

• Vendor directory listings

 

No refunds will be issued for cancellations, illness, travel issues, scheduling conflicts, weather conditions, or failure to comply with deadlines or policies.

 

Vendor agrees not to dispute, charge back, reverse, or seek reimbursement for any payment made for booth fees, upgrades, or services provided under these Terms. Vendor acknowledges and agrees that all payments are final and non-refundable. Vendor further agrees that initiating a chargeback constitutes a material breach of these Terms.

 

Studio 22 Events LLC shall not be liable for delay, interruption, rescheduling, or cancellation of the Event due to circumstances beyond reasonable control, including but not limited to acts of God, severe weather, public health emergencies, government orders, venue issues, labor disputes, or safety concerns. In such cases, vendor fees remain non-refundable.

 

3. BOOTH ASSIGNMENT & SETUP

Booth placement is determined by Studio 22 Events LLC in coordination with the venue. Booth assignments may not be altered without prior written approval.

 

Vendors must:

• Arrive during designated setup times

• Complete setup before doors open

• Remain operational for the full duration of the Event

• Adhere to breakdown times

 

Early breakdown is not permitted and may affect eligibility for future events.

 

4. ELECTRICITY POLICY

Electricity is available in limited quantities and only for 8×10 booths. Electricity must be purchased as a separate upgrade through the Awaken NY online store.

 

Electricity is not guaranteed without a purchased upgrade. Extension cords and power strips are not provided unless otherwise stated.

 

5. VENDOR CONDUCT & PROFESSIONALISM

Vendors are expected to conduct themselves in a respectful, professional, and lawful manner at all times.

Harassment, disruptive behavior, unsafe practices, aggressive solicitation, or behavior deemed inappropriate by event staff or venue management will not be tolerated.

 

Studio 22 Events LLC reserves the right to remove any vendor whose conduct jeopardizes the safety, integrity, or experience of the Event. Removal does not warrant a refund.

 

Removal of a vendor for conduct, safety, or policy violations may occur immediately and without warning and does not entitle the vendor to any refund or compensation.

 

Studio 22 Events LLC makes no representations or guarantees regarding attendance numbers, sales volume, customer engagement, or vendor success. Vendor participation is promotional in nature and undertaken at the vendor’s own discretion. Vendors may solicit only within the confines of their assigned booth space unless expressly approved in writing.

 

6. PRODUCTS, SERVICES & LEGAL COMPLIANCE

Vendors are solely responsible for:

• Compliance with all local, state, and federal laws

• Required permits, licenses, and certifications

• Product labeling, claims, and representations

• Sales tax collection and reporting

 

Food vendors must comply with Albany County Health Department regulations and provide proof of required permits upon request.

 

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

 

Independent Contractor Status
Vendor participates as an independent business and is not an employee, partner, joint venturer, agent, or representative of Studio 22 Events LLC. Vendor has no authority to bind or represent Studio 22 Events LLC in any manner.

 

6A. NO MEDICAL, MENTAL HEALTH, OR THERAPEUTIC ADVICE

The Event may include vendors offering wellness, spiritual, educational, or personal development products or services. These offerings are not medical, mental health, psychological, or therapeutic services and are not a substitute for professional care.

Studio 22 Events LLC does not provide medical, psychological, or health advice and makes no representations regarding outcomes, benefits, or efficacy of any vendor offerings.

Attendees and vendors assume full responsibility for decisions made based on participation in the Event. Vendors are solely responsible for any health, wellness, spiritual, or therapeutic claims made in connection with their offerings.

 

7. LIABILITY, INSURANCE & INDEMNIFICATION

Studio 22 Events LLC does not provide insurance coverage for vendors.

 

Vendors are responsible for their own property, products, displays, and equipment. Neither Studio 22 Events LLC nor the Albany Marriott Hotel is responsible for loss, theft, or damage. Studio 22 Events LLC is not responsible for the actions, omissions, or conduct of attendees, vendors, venue staff, security, or any third parties.

 

To the fullest extent permitted by law, Studio 22 Events LLC’s total liability, if any, shall not exceed the amount paid by the vendor for booth space.

 

Vendor agrees that any claim, dispute, or proceeding arising out of or related to the Event or these Terms shall be brought solely in Vendor’s individual capacity and not as a plaintiff or class member in any purported class, collective, or representative proceeding.  Vendor knowingly and voluntarily waives any right to participate in a class or representative action.

 

Vendor agrees to defend, indemnify, and hold harmless Studio 22 Events LLC, the venue, and their respective owners, officers, directors, employees, contractors, volunteers, and affiliates from and against any and all claims, demands, actions, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to Vendor’s participation, products, services, statements, representations, conduct, or omissions.

 

Vendor knowingly and voluntarily assumes all risks associated with participation in a public event, including but not limited to personal injury, emotional distress, illness, theft, property damage, interactions with attendees or other vendors, and actions of third parties.

 

These Terms constitute the entire agreement between Studio 22 Events LLC and the Vendor and supersede all prior communications, representations, or understandings, whether written or oral.

 

To the fullest extent permitted by law, Studio 22 Events LLC shall not be liable for indirect, incidental, consequential, punitive, or emotional distress damages, including lost profits or loss of opportunity.

 

Any claim arising out of or related to the Event must be brought within one (1) year of the Event date or shall be permanently barred.

 

Provisions relating to liability, indemnification, governing law, dispute resolution, and limitation of claims shall survive the conclusion of the Event.

 

8. DISPUTE RESOLUTION & BINDING ARBITRATION

Any dispute, claim, or controversy arising out of or relating to these Terms, the Event, or Vendor’s participation shall be resolved exclusively through binding arbitration conducted in the State of New York, on an individual basis only.

Vendor knowingly and voluntarily waives the right to a trial by judge or jury, and further agrees that no arbitration shall be joined, consolidated, or conducted on a class, collective, representative, or group basis.

The arbitrator shall have no authority to hear or decide any dispute on anything other than an individual basis or to award relief to anyone other than the individual party seeking relief.

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9. VENUE RULES & PROPERTY PROTECTION

Vendors must comply with all Albany Marriott Hotel policies, including but not limited to:

• No damage to floors, walls, tables, or fixtures

• No open flames unless expressly approved

• No prohibited materials or activities

 

Any damage caused by a vendor to venue property is the sole financial responsibility of the vendor.

 

10. OPTIONAL UPGRADES & PARTICIPATION REQUIREMENTS

Optional upgrades are purchased separately and are subject to their individual requirements.

 

VIP Gift Bag Participation

Vendors participating in VIP gift bags must provide 75 identical items, received by March 15, 2026. Items not received by this deadline may not be included and do not qualify for refunds.

 

Program Features & Exhibitor Upgrades

Required materials (logos, photos, descriptions, booth numbers) must be submitted by the stated deadlines to ensure inclusion. Missed deadlines may result in exclusion from promotional materials without refund.

 

Vendor Directory Listings

Directory listings are marketing services and are non-refundable once published. Directory participation is not required for expo participation and does not guarantee booth placement at future events.

 

11. MEDIA RELEASE

Vendor grants Studio 22 Events LLC permission to photograph, video record, and otherwise capture images of Vendor’s booth, products, and likeness for promotional, marketing, and archival purposes.

 

12. RIGHT TO MODIFY & ENFORCE

Studio 22 Events LLC reserves the right to modify these Terms as necessary for safety, legal compliance, or operational reasons. Vendors will be notified of material changes when applicable.

 

Failure to enforce any provision of these Terms does not constitute a waiver of future enforcement.

 

Continued participation in the Event following any modification constitutes acceptance of the revised Terms.

 

13. GOVERNING LAW

These Terms are governed by the laws of the State of New York. To the extent a dispute is not subject to arbitration under Section 8, any disputes shall be resolved in the appropriate courts within New York State.

 

14. AGREEMENT

By purchasing a booth or participating in the Awaken NY Albany Expo, Vendor acknowledges that they have read, understood, and agreed to these Terms & Conditions.

 

Closing Note

These policies exist to protect the experience, safety, and integrity of everyone involved — vendors, attendees, staff, and venue partners alike.

 

No Endorsement
Vendor participation in the Event does not constitute endorsement, approval, or verification by Studio 22 Events LLC of any vendor, product, service, claim, or representation.

 

Use of Event Name & Branding
Vendor may reference participation in the Event for informational purposes only. Use of the Awaken NY name, logo, or Studio 22 Events LLC branding for advertising or promotional purposes requires prior written approval.

 

No oral statements or representations shall modify these Terms. Any amendment must be made in writing by Studio 22 Events LLC.

 

We thank you for showing up with professionalism, preparedness, and respect.